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Muncie Rotary Club records

Identifier: MSS-125

Scope and Contents

The collection primarily consists of correspondence and publications of the Muncie Rotary Club. Board minutes, membership applications, membership lists, budgets, statements of receipts and expenditures, and items relating to the clubs 75th anniversary are also included. P55 contains six folders of photographs of club members and activities, many of which are of the club’s 75thanniversary festivities. POVA34 includes two oversize photographs of club members. OVA 56 Contains a city proclamation declaring June 12, 1992, “Rotary Club of Muncie Day” in commemoration of the Clubs 75th anniversary dinner. This collection also contains a small slide collection located in S15. These are documentation of the International Rotary Club Conference.

The June 2006 addition includes materials such as president’s files from 2005-2006, which included Board and Lunch Meeting information, Club Noon Meeting weekly notes, honorary member materials, memos, correspondence, articles, Rotary program information and budget information. Also present in the collection are newsletters, publications, member lists, pamphlets, membership information, president’s weekly bulletins, Board of Directors meeting agenda and minutes and convention information. The July 2006 additions consist of presidents’ files for Terri Matchett, who preceded Mark Smith as Rotary President.

The August 2016 addition includes an award from the Rotary Club of TA-LI Kuo-Kuang in recognition of the Muncie Club's hospitality to their exchange student in 2015-2016.


  • 1928-2016

Conditions Governing Access

This collection is open for research.

Conditions Governing Use

Legal title, copyright, and literary rights reside with Archives and Special Collections, Ball State University Libraries, Muncie, IN. All requests to publish or quote from manuscripts must be submitted to Archives and Special Collections.

Administrative History

Rotary International, the world association of Rotary Clubs, was founded in 1905 by Paul P. Harris, a Chicago lawyer. Local clubs are comprised of community leaders in a variety of businesses and professions. The name Rotary came from an early practice of members meeting in rotation at their places of business. Rotary International Members participate in a variety of projects and activities that provide humanitarian services and promote good will and peace around the world, including scholarship and immunization campaigns in developing countries. In the late 1980's Rotary International ended its policy of refusing women for membership. Today, Rotary International has over one million members in 22,000 clubs in 150 countries. Its current headquarters is in Evanston, Illinois.

The Muncie Rotary Club was founded on July 13, 1917, by a group of twenty-one prominent local businessmen. This first Meeting took place at the Kirby Hotel. J. Lloyd Kimbrough, an executive with the Indiana Bridge Works, was elected the first president of the club.

The Muncie Rotary Club has stressed that the greatest good for the community could be accomplished through individual participation in community projects rather than exclusive Rotary functions. They have encouraged each Rotarian to carry his share of the community load... “Service as a responsibility and a privilege.” Since the 1920s, the Muncie Rotarians have also supported a student loan fund that had assisted many students in covering the costs of education.

In addition to community service, six local members have been elected as district governors. In July 1992, the Muncie Rotary Club celebrated its 75th year of serving the Muncie community with a variety of activities, culminating in an anniversary dinner at the Horizon Convention Center.


13 Cubic Feet (19 boxes, 2 VHS tapes, 1 audiocassette)

Language of Materials



This collection is arranged in the following series and subseries:

Series 1: Muncie Rotary Club correspondence and other publications, 1932-2008

Series 2: Muncie Rotary Club reports and other records, 1920-2009

Series 3: Muncie Rotary Club meeting minutes and other meeting materials, 1913-2008

Subseries 3.1: Meeting minutes, 1941-2006

Subseries 3.2: Other meeting materials, 1913-2008

Series 4: Muncie Rotary Club membership records and officer douments, 1917-2008

Series 5: Muncie Rotary Club administrative files, 1968-2009

Subseries 5.1: Financial materials, 1968-2009

Subseries 5.2: Other administative files, 1973-2008

Series 6: Muncie Rotary Club subject files, 1945-2016

Series 7: Muncie Rotary Club photographs, 1941-1992

Series 8: Muncie Rotary Club photograph negatives, 1992

Series 9: Muncie Rotary Club oversize photographs, 1917-1918

Series 10: Muncie Rotary Club oversize materials, 1992

Series 11: Muncie Rotary Club glass slides, undated

Series 12: Muncie Rotary Club Clay Ball speech audio recording, 1976 Nov.

Series 13: Muncie Rotary Club 75th anniversary video, 1994

Series 14: Muncie Rotary Club dinner video, 1994

Series 15: Muncie Rotary Club website archive, 2019-

Custodial History

This collection was received by Archives and Special Collections as a donation from Thomas Farris on 2008/12/22. Addition received 2016/08/01 from Robert Keisling. Another addition received 2021/08/31.


No further additions are expected.

Processing Information

Collection processing completed 2002/08/23 by C. Martin. Collection processing updated 2005/06 by J. Gastineau. Collection processing updated 2006/06 by R Miller. Collection processing updated 2006/07 by R. Miller. Collection processing updated 2008/03 by R. Miller. Collection processing updated 2008/03 by M. Read. Collection processing updated 2010/09 by B. Fiechter. Collection processing updated 2011/02 by Helen Boyer. EAD finding aid created 2012/10/23 by Julie Hausknecht. EAD finding aid modified 2013/10/28 by Rebecca Marangelli. Addition processing completed 2021/12/15 by Brian Faust. EAD finding aid modified 2021/12/20.

Muncie Rotary Club records
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Describing Archives: A Content Standard
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Repository Details

Part of the Stoeckel Archives of Local History Repository

Alexander M. Bracken Library
2000 W. University Avenue
Muncie Indiana 47306 USA